Minimum Wage Alerts

Overview

Zeal includes a Minimum Wage Alert feature designed to help Employers stay informed about potential minimum wage violations during payroll processing. These alerts notify you when an Employee’s pay may not meet the required minimum wage for their stated work location. These alerts are informational-only; it's ultimately your responsibility as the Employer of Record to ensure compliance with all applicable wage laws.

Refer to Payroll Run for assistance setting up a payroll run in the Zeal Dashboard.

Where Do Minimum Wage Alerts Appear?

Minimum wage alerts are triggered when running payroll. Per shift, the hourly wage is compared to the work location to confirm if the wage rate falls below that jurisdiction's current minimum wage law. The alert appears:

• If using Regular Wage and Hours Worked, the Employee's default hourly wage is used against the current minimum wage for their default work address.

• If a shift is created for the Employee (either through the Dashboard or API) with an hourly wage amount that falls below the applicable minimum wage in that Shift's work location.

• In payroll runs

  • A banner will appear for checks flagged with wage violations.

  • Hovering over the i icon per line item in Employees and Gross Pay view general details.

  • Hover over the error number per line item in the following Preview and Submit view for further details.

How to Check an Employee's Settings for Minimum Wage Violations

In order to ensure the Employee will not get flagged you can confirm both Employee's listed defaults Work Location and Hourly Wage.

• Under Profile Information for the Employee, there will be listed Work Location indicating the default location for their shifts, if none is provided on their Shift. This can be edited by an admin.
  • Note if overriding this location on any one of the Employee's Shifts on a check it only affects that Shift and does not change the default listed here.
  • Current Minimum Wages can be viewed in the API via Get Minimum Wage Rules.
• Under Payment Settings for the Employee, there will be a listed Default Hourly Wage
  • Note if overriding this wage on any one of the Employee's Shifts on a check it only affects that Shift and does not change the default listed here.

How to Edit Checks to Remove Minimum Wage Alerts

You are able to edit the Employee's existing hourly Shift wage or work location in the Payroll Run to remove the Minimum Wage Alert.

1. Return to Editing: Before submitting payroll, click on the Pencil Icon in Employees and Gross pay for any Shift to modify information.

2. Update the Wage: If necessary, adjust the worker’s wage for the Shift in the Edit Earning modal.

3. Update the Work Location: If necessary, adjust the worker’s work location for the Shift in the Edit Earning modal.

4. Approve and Submit Approval: Submit the entire payroll run to approve the Checks before their processing time. Even with a minimum wage alert showing on a check, you are still able to approve and submit the payroll run if you choose to have that Employee's Check processed anyway.

Important Note: Zeal's minimum wage alert is informational-only. Submitting a check with a wage below the legal minimum may expose your organization to compliance risks. It’s your responsibility as the Employer of Record to ensure that all wages meet legal standards in the relevant jurisdiction.

Summary

• Zeal's Minimum Wage Alerts help you identify potential wage compliance issues. Always review alerts carefully and take action where needed to ensure your payroll complies with local labor laws.

• Zeal shows you the Minimum Wage Alert in the Payroll Run and via API.

• You are able to update the wage or work location to remove the alert or proceed with check processing even with the alert showing.

If you have further questions or need assistance adjusting worker wages, please contact Zeal Support.