Zeal | Automated and Compliant Worker Onboarding
Free your team from manual onboarding
With automations and a unified flow, onboarding is truly effortless for your team.
The old way
The Zeal way
Simplify and automate information collection
Eliminate manual data entry and collect all necessary worker information seamlessly. Our platform ensures your onboarding process is fast, accurate, and frictionless.
Simple and configurable data collection
Easily configure your onboarding flow with checkbox selections. Then send workers into the onboarding flow with a simple link.
A fully compliant digital onboarding
Compliance is built into the onboarding process including the use of E-Sign to compliantly capture signatures on documents.
The best I-9 solution on the market
We built our I-9 solution to be the best experience for employers, employees, and authorized reps. It's faster, easier, and more feature-filled than any other option.
Features
| Feature | Remote | Mobile | Custom Branded | Electronic Storage | API Access | Workflow Integrations |
|---|---|---|---|---|---|---|
| USCIS E-Verification | √ | √ | √ | √ | √ | √ |
| Remote video | x | x | x | x | x | x |
| In person w/ worksite rep | x | √ | x | x | x | x |
| In person w/ HR rep | x | x | x | x | x | x |
| Price | $$ | $$$$ | $ | $ | - | - |
Stay compliant with effortless I-9 employment verification
Our I-9 employment verification solution is effortless for your staff and simple for your employees. It's the only I-9 experience that's remote, mobile friendly, custom branded, and electronically verified.
Remote I-9 that's effortless for your staff
We built our fully remote I-9 solution specifically for workforce platforms who are not located at the work site. Say goodbye to challenging in-person document reviews.
Get peace of mind with E-Verify confirmation
Avoid employment eligibility violations that can cost more than $28k. We’ve integrated E-Verify into our I-9 product which actually confirms that an employee is eligible to work.
State of the art I-9 verification
Our innovative workflow uses text messages, location sharing, image extraction, and more to make our I-9 verification the easiest and most advanced on the market.
Collect whatever data you need
Stay ahead of ever-changing labor laws and regulations. Our highly customizable onboarding process allows you to capture the information you need to stay compliant.
Capture custom data and forms
Skip the back-and-forth with onboarding that lets you get what you need in one pass. Use our custom attributes feature to collect unique data or specific documents such as certifications.
Capture and record custom documents
Upload any document, add custom data fields, and get it signed and completed without a worker leaving your onboarding flow. Use simple rules to determine who gets a document in their onboarding.
Use onboarding features beyond onboarding
Information collection is just as easy once your worker is on the job. Automations and customizable flows allow you to get the information you need, when you need it.
Simplify ongoing information collection
Need to collect new paperwork? Tax document needs updating? The same functionality you use during onboarding is available to use beyond onboarding.
Smart forms automate new data collection
Our intelligent automations in the onboarding process will prompt for new forms to be completed when a worker's tax requirements change.
Frequently asked questions
What does Zeal's onboarding solution do for staffing companies, gig platforms, and workforce management?
Zeal's onboarding solution built specifically to help staffing companies, on-demand labor marketplaces, EOR/PEOs, and workforce-management tools streamline worker onboarding. It gives you a unified, branded flow to collect worker documents, tax forms, certifications, remote-friendly I-9 with E-Verify, custom paperwork, and custom data. It's worker onboarding with automation and compliance built in.
How quickly can a worker be onboarded with Zeal, and what makes it faster than traditional methods?
With Zeal's fully digital onboarding you can onboard a worker in minutes. The web and mobile optimized onboarding flow drastically reduces manual steps: workers get a link to complete their onboarding (including e-signature, uploads, mobile I-9, etc.). That means no more paper forms, less back-and-forth, and less dependency on in-person document review. For staffing/gig operators this means you can get workers into shifts faster and with fewer errors.
Does Zeal support remote or mobile-first onboarding (especially for on-demand or distributed workforces)?
Yes. Zeal’s onboarding supports remote and mobile workflows. You can use a white-labeled mobile app, or a mobile optimized web experience. The I-9 authorized representative flow supports remote reviews and text message invitations. Workers can complete the entire I-9 verification process remotely (with mobile camera, image-capture, location sharing) as well as tax forms and other paperwork. This is especially important for gig or home-healthcare environments where work-sites are distributed or workers are not coming into a central office.
What compliance features does Zeal’s onboarding include?
Zeal builds compliance into onboarding. That includes: a fully branded remote I-9 workflow integrated with E-Verify, customizable forms for certifications, licensing, or labor posters, and ongoing data-collection triggers (for example when worker status changes). For staffing firms and EOR/PEOs, this means you’re mitigating risk of employment-eligibility or tax-jurisdiction errors before the first shift is worked.
How does onboarding connect into the rest of the my staffing operations workflows?
Onboarding isn’t standalone, it feeds directly into payroll. Once workers are onboarded in Zeal, the same system can handle pay calculation, taxes, disbursement, and more. Zeal also has integrations that allow you to use Zeal's onboarding to capture worker information and that use that information in other tools you use in your operations.
I’m a staffing firm operating across multiple states — will Zeal’s onboarding handle multi-jurisdiction issues?
Yes. Zeal’s platform is built with staffing-scale and multi-jurisdiction compliance in mind. In onboarding Zeal automatically and dynamically captures the right jurisdictional information based on the information provided by the worker (worker location, work-site state, tax withholding data) to ensure the downstream payroll/tax engine works correctly.
Can Zeal’s onboarding flow be branded and embedded in our worker-experience?
Yes. You can use the API to build a customized onboarding flow, or our white-label solutions that provide an optimized onboarding experience in your brand. Either way it feels like your own worker-experience.
What happens if a worker needs to update their information later?
Zeal’s onboarding engine isn’t just for “day one.” You can reuse the same configurable flow and automation for ongoing updates. If a worker needs to update tax withholding, add a new license/certification, or upload new paperwork, you can trigger specific parts of the onboarding flow again.
How does onboarding with Zeal impact worker retention and labor supply for staffing firms?
A smooth, fast, mobile-friendly onboarding experience positively influences worker satisfaction, which in turn supports better retention and time-to-shift. Delays or friction in onboarding often lead workers to drop out.
How does Zeal help staffing firms minimize manual overhead and risk during onboarding?
By automating document collection, data entry, e-signatures, image capture, ID verification, remote I-9/E-Verify, and more, Zeal replaces many manual tasks.